Building the Learning Library Structure

After you have created the document library, you are ready to create and populate the Learning Library with a folder hierarchy. This hierarchy reflects how the content will be displayed to the end user in the Learning Library end user website.

The folder properties allow you to specify the folder's location, how content within the folder is sorted by default, and enter translations for the folder's name and description. The available languages are based on the project's settings. Refer to Creating and Managing the Project for more information. The language that displays for the end user is based on the end user's locale. Refer to Creating and Managing User Accounts for more information.

1. 1. Click Projects on the navigation bar of the Management Center.
   2. Click on the project where the folder is/will be located.
   3. Click Learning Library Management.
   4. Choose from the following options:

      NOTE:

      To expand or collapse each folder, click the arrow to the left of the folder name.

      NOTE:

      Click on the Name column heading to sort the folders alphabetically. Click the up and down arrow beside the column heading to sort by ascending and descending order.

      If You Want To	Then
      Create a folder	Click the Add button. Click New Folder. Go to the next step.
      View folder properties	Click on the folder you want to view. Go to the next step.
      Edit folder properties	Click on the folder you want to update to see the folder details. Click Edit next to Folder Properties. Go to the next step.
      Delete a folder	NOTE: Deleting folders deletes all subfolders within the folder. You have the option to move content before the folder is deleted. Click on the folder you want to delete. Click Delete Folder. Select the "Move all documents in this folder to parent Folder Name" option if you want to move content within the folder and its subfolders to the parent folder containing this folder. NOTE: If you do not select the option to move content to the parent folder, the context assignment will be removed from the folder in the Learning Library. The content will not be deleted from the Document Library. Click Delete.
      Review the Document Library for the project	Click GO TO THE DOCUMENT LIBRARY (top right). Refer to Browsing the Document Library for more information.
      Display what end users will see	Click VIEW AS END USER (top right). NOTE: The Learning Library end user website is displayed in a new tab.

   5. To add a new folder or edit folder properties, complete/edit the following information:

      Field	Description
      Language drop-down	Displays the available languages for the project. Note: The available languages are set in the Project properties. Click on the drop-down arrow to display the available languages for the project. Select a language to display the folder properties in the selected language. Note: An ! indicates a missing translation. Note: When creating a Folder, you must create the Server default language first, before entering information for other languages.
      Name	Enter the name of the folder.
      Description	Enter a description about the folder and its contents. Note: This field does not display when viewing folder properties.
      Parent	Displays the folder's location within the project. Click the drop-down arrow to the right of the current Parent folder. Select the parent folder to which you want to assign the folder. NOTE: To expand or collapse each folder, click the arrow to the left of the folder name. Go to the next step.
      Default Sort for Content	Displays how content is sorted within the folder by default. Select how you want the content to be sorted within the folder. NOTE: Sorting content alphabetically by Title is the default. NOTE: You can also sort content within all folders by clicking on column headings. Refer to Assigning A Website Context To Document Library Content for more information. Go to the next step.

   6. Perform one of the following options:

      If You Are	Then
      Viewing folder properties	Click Close or Cancel.
      Creating or editing folder properties	Click Save.

   7. Choose from the following options:

      If You Want To	Then
      Create additional folders and subfolders at the desired locations	Repeat steps 4-6.
      Assign content to a folder	Refer to Assigning A Website Context To Document Library Content.