Assigning a Learning Library Location to Document Library Content – Product Manuals

When you assign a Learning Library location (previously known as Website context) to content within the document library, you are creating a link from the Learning Library to the content. You are not copying or moving content into the Learning Library. The link informs the Server of the proper published content to display on the Learning Library end user website.

Document library content can be linked to more than one location within the Learning Library website, but content must be within the same project. Learning Library location (previously known as Website context) assignment is available to administrators and to authors who have been granted access by an administrator.

The Learning Library view has a number of different ways to filter the list of available folders and content.

Below are the status filters available to narrow down the list:

All - Displays all assigned content in the Learning Library with any status. This is the default view.
Published - Displays published content that has not expired.

NOTE:

Expiration dates are determined from the retention period settings for the project. Refer to Setting a Retention Policy.
Unpublished - Displays unpublished content that has not expired.

NOTE:

Unpublished content does not display on the Learning Library end user website. Refer to Publishing Content For Display On The Website.
New (last 7 days) - Displays content, published or unpublished, that has been updated within the last seven days and has not expired.
Expiring - Displays content with an expiration date within the next 90 days.
Expired - Displays content with an expiration date that has passed.

Below are the Group Assignment filters available to narrow down the list:

All Documents - Displays all assigned content in the Learning Library. This is the default view.
Any Group - Displays content that has been assigned to one or more groups.
No Group Assigned - Displays content that has not been assigned to any group.
Group Name - Displays content that has been assigned to this particular group.

Assigning Content to a Learning Library Folder

Click Projects on the navigation bar of the Management Center.
Click on the project containing the Learning Library folder for which you want to assign content.
Click Learning Library Management.

Review the following fields:

NOTE:	By default, all content is displayed. Click the drop-down arrow to the right of All to filter by status. Click the drop-down arrow to the right of All Documents to filter by group assignments.
NOTE:	Clicking on the column headings (Name, Type, Created or Last Edit) will sort the content within each folder. Clicking the up or down arrow beside the column heading will sort in ascending and descending order.

Field	Description
Include unpublished documents	NOTE: This option is selected by default. Deselect this option to see what content is currently available in the Learning Library end user website.
Name	Displays the name of the folder and content within the folder. Click on the folder name to display the folder properties. NOTE: Refer to Building The Learning Library Structure for more information. Click on the content name to go to the binder page of the document library. NOTE: Refer to Browsing The Document Library for more information.
Status	Displays the status of the content. NOTE: Refer to the content status types above.
Type	Displays the type of content.
Groups	Displays the number of groups to which the content belongs. Click on the number to display the list of groups. Click anywhere to close the window.
Created	Displays the date the content was created. NOTE: To see the time, click on the content name to go to the binder page.
Last Published	Displays the date the content was last published. NOTE: To see the time, click on the content name to go to the binder page.
Last Edit	Displays the date the content was last edited. NOTE: To see the time, click on the content name to go to the binder page.

Choose from the following options:

NOTE:

To expand or collapse each folder, click the arrow beside the folder name.

If You Want To	Then
Assign content to a folder	Click Add Choose Add Documents. Go to the next step.
Review the document library for the project	Click GO TO THE DOCUMENT LIBRARY. Refer to Browsing the Document Library for more information.
Display what end users will see	Click VIEW AS END USER. NOTE: The Learning Library end user website is displayed in a new window.
Manage folders	Refer to Building the Learning Library Structure for more information.

NOTE:

Once you assign content to a folder, a learning library link is created on the content's cover page. Refer to Browsing The Document Library for more information.