Importing and Exporting a Glossary and Translations

Import functionality allows you to upload glossary terms and definitions from an external source, as well as import a glossary from uPerform. You must ensure the imported file is a tab-delimited text file where the first column contains the term and the second column contains the definition. You can only import one definition per term. If you are working with double-byte characters, the file should be in UTF-8 double-byte format.

Exporting a glossary allows you to create a tab-delimited file of term and definition pairs in a selected language and context.

Exporting translations allows you to create an XLIFF file for translating existing definitions in multiple languages.

Importing a Glossary or Translations

1. Click the Administration cog on the navigation bar of the Management Center.
2. Select Servers > Glossary in the left navigation menu.
3. Click the drop-down arrow to the right of the action button.
4. Click Import.
5. Choose from the following options:

   If You Want To	Then
   Import a glossary	Click Import Glossary. Go to the next step.
   Import translations	NOTE: Ensure you have exported the glossary for translation and translated the file before importing into the Server. For more information on exporting a glossary or translation file, refer to Exporting a Glossary and Exporting Translations. Click the drop-down arrow to the right of the action button. Click Import Translations. Go to the next step.

6. Complete the following fields:

   Field	Description
   Import Name	Enter a name for the import.
   Import File	Click Choose File, and navigate to the file you want to import.
   Destination Language	This option only displays when importing a glossary. Select the language for the definitions from the drop-down list.
   Definition Conflict Resolution	Select Replace Existing Definitions, Add As Suggestion, or Skip Definition from the drop-down list.
   Import Undefined Terms	This option only displays when importing a glossary. Select this option to import undefined terms.
   Destination Context	This option only displays when importing a glossary. Select the project(s) to which you want to assign the glossary.

7. Click Save.
8. Choose from the following options:

   If You Want To	Then
   View the imported glossary or translation details	Click Details. Review the information. Click View to the right of the File Name to view the import file. Click View to the right of the Import Log to view the Glossary Import Log. Click Close to close the details window.
   Delete an imported glossary or translation	Click Delete. NOTE: You can only delete an imported glossary or translation once the import process is complete.

Exporting a Glossary or Translation

1. 1. Click the Administration cog on the navigation bar of the Management Center.
   2. Select Servers > Glossary in the left navigation menu.
   3. Click the drop-down arrow to the right of the action button.
   4. Click Export.
   5. Choose from the following options:

      If You Want To	Then
      Export a glossary	Click Export Glossary. Go to the next step.
      Export translations	Click the drop-down arrow to the right of the action button. Click Export Translations. Go to the next step.

   6. Complete the following fields:

      Field	Description
      Export Name	Enter a name to describe the exported content. Example: My Export
      Source Language	Select the source language for your terms and definitions from the drop-down list.
      Target Languages	This option only displays when exporting translations. Select the language(s) you want to export and translate into or update.
      Export Default Language	This option only displays when exporting a glossary. Select this option to export the default language for the Glossary if the source language does not exist.
      Export Undefined Terms	This option only displays when exporting a glossary. Select this option to export undefined terms.
      Export Unused Terms	This option only displays when exporting a glossary. Select this option to export unused terms.
      Source Contents	This option only displays when exporting a glossary. Select the context(s) from which you want to export definitions.

   7. Click Save.
   8. Choose from the following options:

      If You Want To	Then
      View the exported glossary or translation details	Click Details. Review the information. Click View to the right of the Export File to download the file [Glossary/Translation]Export_[date/time].txt. Click View to the right of the Export Log to view the Glossary Export Log. Click Close to close the details window.
      Delete an exported glossary or translation	Click Delete to the right of the item to delete. NOTE: You can only delete an exported glossary or translation once the export process is complete.