Adding and Updating Terms and Definitions

When you add a new term, the term is available to all projects in the instance. Each project can have one or more unique definitions for the term.

You cannot edit a term, but you can add a term as a synonym and delete the original term. For additional information on synonyms, refer to Managing Synonyms.

When you edit a definition, content associated with the updated definition will be automatically sent to the globalize queue. Additionally, any content that has been previously published will be sent to the publishing queue. This allows you to republish the document. Refer to Configuring Global Settings in the companion manual Administration for more information.

1. Click Glossary on the navigation bar of the Management Center.
2. Choose from the following options:

   If You Want To	Then
   Add a new term	Click Add Term. Enter the new term in the Enter the new term to add field. Click Save to display the New Definition form. Go to the next step.
   Add a definition to an existing term	Enter the term to which you want to add a definition in the Find Term field. Click Search. Click Add Definition. Go to the next step.
   Edit a definition or definition context for an existing term	Enter the term for which you want to edit the definition  in the Find Term field. Click Search. In the Definitions portion of the window, click Edit under the definition you want to edit. Go to the next step.
   Delete an existing term	Enter the term you want to delete in the Find Term field. Click Search. Click the drop-down arrow to the right of the action button. Click Delete Term. Click OK. NOTE: Deleting a term removes the term and its definition from the glossary. If the term has associated synonym(s), the definitions of the synonyms remain.
   Delete a definition	Enter the term for which you want to delete the definition in the Find Term field. Click Search. In the Definitions portion of the window, click Delete under the definition you want to delete. Click OK.

3. Select the language for the definition from the Definition Language drop-down list.
4. Enter the definition in the text field.
5. Highlight the definition text and format as desired using the following options:

   NOTE:

   Depending on your rich-text formatting settings, some of these options may not be available.

   Field	Description
   Font	Select the desired font from the drop-down list.
   Size	Select the desired font size from the drop-down list.
   Bold, Italic, Underline	Select from the bold, italic, and underline options as desired.
   Numbering, Bullets	Format the highlighted text as a numbered or bulleted list.
   Text Color	Specify the desired color for the text.
   Background Color	Specify the desired background color for the definition text.
   Insert Link	Format the highlighted text as a hyperlink to open in the same window or a new window.

6. Click Save.
7. Click the drop-down arrow to the right of the action button.
8. Click Change Context.
9. To apply this definition to all projects in the instance, select the checkbox to the left of [Your Workspace]. To apply this definition only to specific projects or folders (contexts), select the checkbox to the left of the project(s) or folder(s).

   NOTE:

   The definition can reside in the glossary database without a context, but in order for a definition to be used in a document; at least one context must be applied to the definition.

10. Click Save.