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Creating and Managing the Document Library

After you have created the project, you are ready to create and populate, or import, the document library (also referred to as authoring files) with a folder hierarchy. Folders allow you to organize multiple documents within a project.

  1. Click Projects on the navigation bar of the Management Center.
  2. Click on the name of the project where the folder is/will be located.
  3. Click Document Library.
  4. Choose from the following options:

    If You Want To

    Then

    Create a folder
    1. Click the action button Add Folder.
    2. Go to the next step.

    Update folder properties
    1. Click on the folder you want to update.
    2. Click the drop-down arrow to the right of the action button.
    3. Click Edit Properties.
    4. Go to the next step.

    Delete a folder
    1. Click on the folder you want to delete.
    2. Click the drop-down arrow to the right of the action button.
    3. Click Delete Folder
    4. Click Delete.

    NOTE: If you do not have this option, it is likely you do not have the proper permissions to delete the folder.

    NOTE: Deleting a folder will move both the folder and its contents to the recycle bin. For detailed information on managing the recycle bin, refer to Managing the Recycle Bin.

    Move a folder
    1. Click on the folder you want to move.
    2. Click the drop-down arrow to the right of the action button.
    3. Click Move
    4. Select the location of where you would like to move the folder from the Drop Down menu labeled "To:
    5. Select the folder you want to move
    6. Click Move Item
  5. Complete/edit the following information:

    Field

    Description

    Name

    Enter/Update the name of the folder.

    Description

    Enter/Update amplifying information about the folder and its contents.
  6. Perform the following option:

    If You Want To

    Then

    Enter a name and description for the folder for multiple languages
    1. Click the drop-down arrow to the right of the action button.
    2. Click Edit Properties.
    3. Turn on the Enable Multiple Languages option.
    4. Enter a Name and Description for each supported language.

    NOTE: If this option is not available, you will need to enable multiple languages at the project level first.

    NOTE: This language-specific name and description will display based on the language preference set in the user's account.

    NOTE: You can disable multiple language support by turning off the "Enable Multiple Languages" toggle.
  7. Click Save.
  8. Repeat steps 4-7 to create additional folders and subfolders at the desired locations.
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